Privacy Policy

Effective Date: 7/30/2025

At Headwaters Executive Coaching and Consulting, your privacy is important to us. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website or engage with our services.

1. Information We Collect
We may collect the following types of personal information from users who voluntarily provide it through forms or subscriptions on our website:
- Name
- Email address
- Phone number (if provided)
- IP address and browsing behavior
- Other relevant contact or professional information

2. How We Use Your Information
We use the information we collect to:
- Contact you in response to your inquiry or interest in our services
- Send promotional emails about services, events, or products we offer or are affiliated with
- Distribute our newsletter and leadership content
- Improve our offerings and website functionality

You may opt out of promotional communications at any time by using the unsubscribe link in our emails or by contacting us directly.

3. Legal Basis for Processing Personal Data (GDPR)
If you are located in the European Economic Area (EEA), we process your personal data under the following legal bases:
- Your consent
- The performance of a contract
- Compliance with legal obligations
- Our legitimate interests

4. Your Rights Under GDPR
If you are located in the EEA, you have the following rights:
- The right to access your personal data
- The right to rectify inaccurate or incomplete data
- The right to request erasure ("right to be forgotten")
- The right to restrict or object to processing
- The right to data portability
- The right to withdraw consent at any time

To exercise any of these rights, please contact us at the email address listed below.

5. Your Rights Under CCPA
If you are a California resident, you have the following rights under the California Consumer Privacy Act (CCPA):
- The right to know what personal data is being collected and why
- The right to request deletion of your personal data
- The right to opt out of the sale of personal data (we do not sell your data)
- The right to non-discrimination for exercising your privacy rights

To submit a CCPA request, please contact us at the email address listed below.

6. Sharing of Personal Information
We do not share, sell, rent, or trade your personal information with any third parties for their promotional purposes. Your information is used solely for the purposes stated in this policy.

7. Data Security
We use reasonable administrative, technical, and physical measures to protect your personal information from unauthorized access, use, or disclosure.

8. Cookies and Tracking Technologies
We may use cookies or similar technologies to improve your experience on our website. You can adjust your browser settings to refuse cookies or notify you when cookies are being used.

9. Third-Party Links
Our website may include links to third-party websites. We are not responsible for the content or privacy practices of those sites. We encourage you to read their privacy policies if you visit them.

10. Data Retention
We will retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

11. International Data Transfers
If you are visiting our site from outside the United States, please note that your information will be transferred to, stored, and processed in the United States.

12. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal and operational reasons. Any changes will be posted on this page with an updated effective date.

13. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact:

Headwaters Executive Coaching and Consulting
Billings, MT
Email: info@headwatersecc.com